EDUCATION COORDINATOR - ANESTHESIOLOGY, FULL TIME DAYS
Company: Northwestern Medicine
Location: Chicago
Posted on: October 19, 2024
Job Description:
Description
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The Education Coordinator reflects the mission, vision, and values
of Northwestern Memorial HealthCare, adheres to the organization's
Code of Ethics and Corporate Compliance Program, and complies with
all relevant policies, procedures, guidelines and all other
regulatory and accreditation standards.With oversight and direction
from the Program Director, the Education Coordinator is responsible
for the operational and financial management of an
accredited/non-accredited medical education training program
(fellowship, residency, and/or clerkship). The position requires a
comprehensive and detailed understanding of national accreditation
policies and hospital policies, as well as a high degree of
initiative and independent judgment.The Education Coordinator will
continually assess and direct a wide range of programmatic issues
including long range planning, recruiting trainees, developing
projects, analyzing administrative workflow, maintaining databases,
communicating with faculty and trainees regarding a range of
issues, and managing internal and external program
relations.Responsibilities:
- Administration:
- Provides support and meets regularly with the program director
concerning program management issues, activities, and the status of
projects.
- Maintains databases with trainee and faculty data.
- Develops, implements, and oversees the maintenance of filing,
record keeping, distribution of materials, and other types of
office/program systems.
- Develops and distributes monthly/yearly schedules.
- Budgets & Financial:
- Works with business manager/director to develop, monitor, and
report on the yearly training program budget.
- Responsible for recurring purchase orders for the training
program, processing all check requests, and paying bills associated
with the program's activities.
- Assesses equipment acquisition and training needs and makes
recommendations to the program director.
- Oversees all purchasing for the office/program, and orders
equipment and supplies for the training office.
- May be responsible for management of grants awarded to
individual trainees.
- Communication, Outreach & Recruitment:
- Performs all 'match' responsibilities.
- May assist with quota review, 'rank list' entry, and
certification in the National Residency Matching Program.
- May maintain the Electronic Residency Application System
database, and oversee its processes during recruitment season.
- Organizes meetings and prepares and distributes materials for
conferences and lectures.
- Creates/maintains external program advertising/media through
websites, brochures, postcards, publications and other such
media.
- Creates/edits annual publications regarding the program.
- Maintains program's website.
- Receives inquiries from prospective trainees and applicants and
triages as necessary to others within the department, and/or in
other hospitals or departments.
- Evaluation:
- Facilitates the evaluative processes of the trainees, program,
faculty, and rotations.
- Identifies and evaluates the methods for improving workflow and
cost effectiveness, and makes recommendations for improvement to
the program director.
- Evaluates and standardizes office procedures and effectively
troubleshoots and resolves issues.
- Human Resources:
- Oversees department-level trainee orientation, and corresponds
with new trainees about on-boarding requirements and process for
appointment to the program and/or hospital(s). Verifies trainee
status and activities as needed. May screen program applicants for
compliance with prerequisites. Tracks and processes initial
paperwork for visa requests.
- Program Development:
- Assists in the preparation for Accreditation Council for
Graduate Medical Education (ACGME) site visits and internal
reviews.
- May assist in program-level policy development.
- Understands the curriculum, educational goals, policies, and
standards of the medical education program.
- Regulatory Compliance:
- Interprets and applies ACGME, other national accrediting
agencies, and hospital policies to support compliance.
- Tracks, reports, and ensures compliance with procedures
regarding licensing, moonlighting, annual contracts, initial and
re-credentialing of trainees.
- Assists in monitoring trainee duty hours and operative/case
experience via regular review of data reports.
- Trainee Support:
- Provides both administrative supervision and support to
trainees.
- Informs trainees of inter- and intra-departmental policy and
procedure changes, with assistance from institutional offices
(Graduate Medical Education).
- Coordinates trainee rotations and, as appropriate,
observerships.
- Acts as a liaison between trainees and hospital
administration.
- Establishes relationships and acts as a liaison to other
hospitals, internal departments, and divisions regarding trainee
recruitment, orientation, affiliation agreements, and external
rotations.
- Manages materials for specialty-specific trainee exams, and may
assist with proctoring exams.
- Supervision:
- Provides administrative supervision and guidance to trainees
regarding administrative issues, due dates, and deadlines.
- May guide and train new coordinators, or administrative
assistants.
- May hire temporary office assistance with business manager's
approval.
- May perform other duties as assigned.QualificationsRequired:
- Bachelors degree or appropriate combination of education and
experience.
- One year experience in program/project administration or
relevant.Preferred:
- Previous program administration experience in undergraduate or
graduate medical education.Equal OpportunityNorthwestern Medicine
is an affirmative action/equal opportunity employer and does not
discriminate in hiring or employment on the basis of age, sex,
race, color, religion, national origin, gender identity, veteran
status, disability, sexual orientation or any other protected
status.
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Keywords: Northwestern Medicine, Lombard , EDUCATION COORDINATOR - ANESTHESIOLOGY, FULL TIME DAYS, Education / Teaching , Chicago, Illinois
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